UK BUSINESS AUTOMATION SPECIALISTS
Turn manual data entry, invoice chasing,
and paper filing into automated digital workflows
Business process automation from Dragonfly Tech turns manual, paper-heavy tasks – invoice data entry, invoice matching, post opening, document filing and approvals – into automated digital workflows. Intelligent capture reads incoming documents, matches them to purchase orders in Sage or Xero and routes them for digital approval, cutting accounts-payable processing costs by up to 80% while creating an encrypted, auditable, GDPR-compliant trail for UK businesses.
Optimise Efficiency
Accelerate your operations.
Replace slow manual data entry with intelligent digital forms and automated routing. We ensure tasks move from 'Pending' to 'Approved' in seconds, not days, removing administrative bottlenecks forever
Cut Costs
Reduce operational overheads
Manual admin is expensive. By automating repetitive tasks like invoice processing and document filing, you free up valuable staff time and eliminate the hidden costs of human error and lost paperwork.
Enhance Security
Strengthen data governance
Paper files are a security risk. Our digital workflows create an unalterable audit trail. Ensure every document action is tracked, encrypted, and fully compliant with GDPR/UK Data Protection laws
What is
business process automation?
Business process automation (BPA) replaces repetitive manual work with software-driven workflows. Dragonfly Tech digitises incoming mail at the point of entry, extracts data from invoices and forms, matches that data to records in systems such as Sage or Xero, and routes each item to the right person for approval - so documents move from "pending" to "approved" in seconds with a full audit trail.
How much does business process automation cost?
Project cost depends on scope, not a fixed licence price: the number of documents processed each month, the finance or ERP systems to integrate (for example Sage or Xero), the mix of paper, email and PDF capture, and the number of users and locations. Dragonfly Tech scopes each project after a discovery call and publishes a free document automation ROI calculator so you can estimate your own savings first.
| Process | The manual problem | Automated outcome |
|---|---|---|
| Accounts payable / invoice processing | Staff key invoice data by hand and chase approvals across desks and inboxes | Intelligent capture reads invoices, matches them to purchase orders in Sage or Xero and routes them for digital approval - up to 80% lower processing costs and no missed payment deadlines |
| Digital mailroom | Physical post sits unopened, delaying decisions for hybrid and remote teams | Incoming mail is digitised on arrival and routed instantly to the correct remote worker's digital inbox - secure, searchable and paperless |
| Document filing and retrieval | Paper files are slow to find, easy to misfile and hard to secure | Every document action is tracked in an unalterable audit trail, encrypted and aligned to UK Data Protection/GDPR requirements |
| Tax and compliance documents (MTD) | Manual capture and storage for Making Tax Digital adds admin and risk | Digital capture and management of records, supported by Dragonfly Tech's MTD document management solution |
| Cost driver | Why it changes the quote |
|---|---|
| Document volume | More documents per month generally require higher capture and processing capacity |
| Systems to integrate | Connecting to finance/ERP platforms such as Sage or Xero adds integration work |
| Capture complexity | Mixed paper, email and PDF input, handwriting or unusual layouts need more capture rules |
| Users and locations | More approvers and sites mean more workflow configuration and training |
| Ongoing support and optimisation | Managed, future-proofed support keeps the workflow tuned as the business grows |
Principled investing built on experience and innovation
With over two decades of market expertise, we have refined our approach to Managed Services. We are vendor-agnostic, meaning we build the solution that fits your budget, not the one that fits a manufacturer's sales target.
Average Cost Reduction
Typical savings achieved through print & process audits.
Uptime Guarantee
Reliable infrastructure for hybrid workforces.
ELIMINATE MANUAL ADMIN
COMMON
USE CASES
01
Automated
Accounts Payable
Stop manually keying in data. Our intelligent capture software reads incoming invoices, matches them to Purchase Orders in Sage or Xero, and routes them for digital approval instantly. Reduce processing costs by up to 80% and never miss a payment deadline again.
02
The Digital
Mailroom
Don't let physical post slow down your hybrid workforce. We digitise your incoming mail at the point of entry and intelligently route it to the correct remote worker's digital inbox instantly. Secure, searchable, and paperless.
03
Ongoing UK Support & Optimisation
As your dedicated technology partner, we provide personalised local support and proactive account management. We ensure your solution remains future-proof, continuously monitoring and optimising your systems to boost office efficiency and adapt as your business grows.
