LONDON & SOUTH EAST MANAGED PRINT EXPERTS
Managed print services (MPS) from Dragonfly Tech give UK SMEs, law firms, schools, accountancy practices and healthcare providers a single, vendor-independent partner to manage the entire print fleet – hardware, toner, maintenance, security and reporting – on transparent fixed cost-per-page billing. Customers typically cut print costs by up to 30%, eliminate toner chasing and downtime, and gain GDPR-compliant secure printing across London, Essex, Kent and the South East.
What is a managed print service?
A managed print service (MPS) is an outsourced solution where one provider manages, optimises and maintains your whole printing environment. Dragonfly Tech conducts a free print audit, supplies vendor-independent Xerox and Toshiba multifunction devices, monitors the fleet remotely, replenishes toner automatically and handles maintenance, security and reporting - turning unpredictable print spend into a transparent, fixed monthly cost.
How much do managed print services cost per page?
Managed print pricing is a fixed cost-per-page rate based on your print volume and whether you print mono or colour. Dragonfly Tech does not quote a flat national rate: the team performs a free deep-dive audit of your London or South East office to calculate your current total cost of ownership (TCO), then guarantees measurable savings before you sign. Toner, servicing and support are included in the rate.
| What you pay for | How it works | What it replaces |
|---|---|---|
| Transparent cost-per-page billing | Fixed rate per mono or colour page, agreed after a free print audit and TCO calculation | Unpredictable ad-hoc invoices for toner, parts and engineer call-outs |
| Hardware (as a service) | Vendor-independent Xerox and Toshiba multifunction devices sized to your volume | Buying and maintaining mixed, unmanaged desktop printers |
| Supplies | Automated, proactive toner and ink replenishment before cartridges run out | Staff re-ordering on an ad-hoc basis and emergency purchases |
| Service and maintenance | Remote fleet monitoring, automated engineer dispatch and on-site support | Pay-per-visit break/fix contracts and internal IT time |
| Document security | Follow-Me pull printing, encrypted hard drives and GDPR audit trails | Uncollected prints on trays and unprotected device storage |
| Hybrid worker support | Same security, supplies and support for home workers as for head office | Home printers outside IT control |
| Reporting and sustainabilitity | Usage reporting and environmental/ESG reporting from fleet optimisation | No visibility of print volumes, cost or waste |
| Metric | Figure | Context |
|---|---|---|
| Print cost reduction | Up to 30% | Achieved through fleet consolidation, rules-based printing (default mono/duplex) and cost-per-page billing |
| Uptime guarantee | 99.9% | Published infrastructure guarantee for managed environments |
| Remote fix rate | 92% | Issues resolved remotely, avoiding engineer visits (company-published figure) |
| Customer retention | 98% | Published client retention figure |
Cut office printing costs by up to 30%, eliminate downtime and secure your data with the UK's leading vendor-neutral MPS experts.
Stop Chasing Toner & Repairs
Never run out of ink again. Our proactive fleet monitoring predicts issues before they happen, automating toner replenishment and engineer dispatches so your team can focus on work, not the printer
Reclaim 30% of Your Print Budget
Hidden print costs are a silent budget killer. Through deep-dive audits and transparent 'cost-per-page' billing, we eliminate waste and maximise your hardware ROI. No more surprise invoices
Bank-Grade Document Security
Printers are often the weakest link in IT security. We implement 'Follow-Me' secure release and encrypted hard drives, ensuring sensitive documents only print when you’re standing at the machine.
Unlock Smarter PrintManagement in the UK
Stop overpaying for office printing and take control of your overheads with Dragonfly Tech’s expert Managed Print Services (MPS) in the UK. Our vendor-independent solutions don't just manage printers—they boost workplace productivity and provide seamless support for your hybrid workforce. Don’t leave your budget to chance; book a free print audit today to uncover hidden costs and reveal your true savings potential.
Expert Insights onManaged Print Services
Navigating print management shouldn’t be a headache. We’ve answered your most pressing questions on how Dragonfly Tech’s Managed Print Services (MPS) streamlines your UK operations. Learn how to optimise your print fleet, lock down document security, and lock in measurable cost reductions starting today.
A managed print service (MPS) is a comprehensive solution where a provider manages, optimizes, and maintains a company’s entire printing environment. This includes monitoring printers and copiers, supplying toner automatically, handling maintenance and repairs, improving document security, and reducing print-related costs. Managed print services help businesses increase efficiency, gain visibility into print usage, and lower operating expenses through proactive management and ongoing optimisation.
Implementing a robust MPS strategy typically reduces print costs by up to 30%. We achieve this by conducting a thorough audit to identify inefficiencies, consolidating expensive local printers into efficient multi-function devices (MFDs), and implementing print policies (like default mono or double-sided printing). We turn unpredictable print expenses into a transparent, fixed monthly cost.
Our bespoke UK Managed Print packages are comprehensive. They include a free initial print audit, the supply of industry-leading hardware (vendor-independent), automated toner and ink replenishment, proactive remote monitoring, and on-site service and support. We also include document security software to protect your data and streamline your workflows.
Absolutely. While often associated with large corporations, Managed Print Services are vital for SMEs looking to scale. By outsourcing device management, you eliminate the burden on your office manager or IT staff. The increase in workplace productivity, coupled with the significant cost reduction and enhanced security compliance, delivers a high Return on Investment (ROI) for businesses of all sizes.
Unlike providers that hide behind complex marketing tactics, Dragonfly Tech offers completely transparent, fixed cost-per-page pricing. The exact cost depends on your print volume and hardware (e.g., Mono vs. Colour). We conduct a free, deep-dive print audit of your London or South East office to calculate your current Total Cost of Ownership (TCO), and guarantee genuine, measurable savings before you sign a contract.
Security is a top priority for UK businesses. We secure your print network to prevent data breaches using secure print release (Pull Printing)—where documents only print when the user authenticates at the device. We also encrypt hard drives on multi-function printers and ensure your fleet complies with the latest GDPR and data protection standards.
Yes. We specialise in bank-grade document security for law firms, accountancy practices, and healthcare providers. Our Managed Print Services include ‘Follow-Me’ secure release (Pull Printing), ensuring documents only print when a user physically authenticates at the device with a card or PIN. We also deploy encrypted hard drives and automated audit trails to ensure strict GDPR compliance.
One Integrated Ecosystemfor Your Entire Workflow
Bridge the gap between physical paper and digital data
Smarter Managed Print Services for the UK’sHybrid Workforce
Reduce print costs, be more productive,
secure your documents and free your IT
team up from printer related problems.
Designed for Modern Work.
Work isn’t just 9-to-5 in the office anymore. Our MPS solutions extend to home workers, ensuring they have the same security, support, and supply delivery as your HQ staff.
Print Responsibly. Plant Sustainably.
The best print strategy is to print less. We optimise your fleet to reduce energy consumption and paper waste. Plus, we provide detailed environmental reports for your ESG goals.
Curious about how much you could save on document processing? Use our Document Automation ROI Calculator to see your projected cost reductions
Managed Print /
Security Insights /
Managed Print Services FAQs: Security, Compliance & Cost Control
How do Managed Print Services help UK Law & Accountancy Firms with compliance?
Managed print enforces strict data governance through Pull-Printing (Secure Release) and Audit Trails. Documents are only printed when the authorized user authenticates at the device with a secure card or PIN, eliminating uncollected sensitive paperwork left on printer trays. Full audit logs track exactly who printed what, and when, satisfying GDPR, SRA (Solicitors Regulation Authority), and FCA compliance requirements.
What is the average ROI of switching to a Managed Print Service?
By consolidating legacy devices, implementing automated toner replenishment, and enforcing rules-based routing (such as default black-and-white or duplex printing), most businesses reduce their total print-related overheads by up to 30% annually.
Do you provide Managed Print Services in London and Kent?
Yes. Dragonfly Tech provides proactive maintenance, remote monitoring, and rapid on-site hardware support for enterprise printer fleets across London, Kent, and the wider South East, with capabilities to support nationwide UK operations.
📊 Discover the True Cost of Unmanaged Workflows
Want to see how much manual document handling is really costing your business? Read our proprietary data and industry insights.
READ THE 2026 UK DOCUMENT BENCHMARK
